Information Technology Blog

Making the Most of E-mail

December 16, 2013

To some e-mail is the lifeblood of their existence. To others, e-mail is an inconvenience that they are forced to use. However you use e-mail, there is always something that can be learned that will improve your performance (or give you extra time to deal with something more important). At the University of Nevada, there are many features of your e-mail account that can be discovered on the E-mail Training section of the IT site. These include:

  • How to connect your e-mail to many different e-mail clients.
  • How to set an out-of-office notification
  • How to archive your e-mail
  • How to set rules to automatically process incoming e-mail
  • How to send an encrypted e-mail
  • How to avoid and deal with spam messages
  • and more…

E-mail, Training

Out-of-Office Message Security

September 9, 2013

When you are away from your office for an extended period of time, you can set up your University e-mail to automatically respond to all senders with a notification about your absence. The main IT site contains information on setting up of Out-of-Office message.

The automatic reply feature can help communicate your absence to coworkers and customers, but you should also be careful about how much information you include.

In the message of the automatic reply, you should state that you will be out of the office.  However, you should probably refrain from saying that you are on vacation because this implies that your house will be unmonitored.  Potential burglars can use information people post online to know when their houses will be unmonitored.  Instead, just state that you will be out of the office.

An example out of office automatic reply could be:

I will be out of the office from [date] to [date].  In the meantime, please contact [contact] for assistance.  Thank you.

You can use a simple message stating the days you will be out office and alternate contact info senders can contact.

E-mail, Security