November 20, 2013
Formatting documents can be a repetitive and time-consuming task. But by using a feature called styles in Microsoft Word you can speed up the process of formatting text. The styles feature in Word allows you to save text-formatting into easily applied presets. If you often apply formatting to text, such as indenting, spacing, and numbering, you can increase the efficiency of formatting by using styles. Styles reduce the number of keystrokes you use, because you can automatically apply desired formatting as opposed to manually applying it.
As an example, say you want to create subheadings in a document. You want the subheadings to be numbered, bold, and size 14 font. You could apply this formatting manually for each instance of a subheading you create. But, to be more efficient, you can create a style from the formatting and then simply click one button each time you want to apply the formatting saved in the style.
Here’s how to create a style:
So anytime you find yourself applying similar formatting over and over again in a document, remember that you can speed the process up by using styles. Create an example of the formatting you wish to use and save the formatting as a style. Then you can apply the saved formatting to any text simply by clicking the name of the custom style in the Style Pane.
Styles have many more benefits as well, such as integrating with Word templates and automatically updating all instances of a style when it’s changed. For more information, check out the Lynda.com videos about styles, which you can access for free as a University member.