Information Technology Blog

Out-of-Office Message Security

September 9, 2013

When you are away from your office for an extended period of time, you can set up your University e-mail to automatically respond to all senders with a notification about your absence. The main IT site contains information on setting up of Out-of-Office message.

The automatic reply feature can help communicate your absence to coworkers and customers, but you should also be careful about how much information you include.

In the message of the automatic reply, you should state that you will be out of the office.  However, you should probably refrain from saying that you are on vacation because this implies that your house will be unmonitored.  Potential burglars can use information people post online to know when their houses will be unmonitored.  Instead, just state that you will be out of the office.

An example out of office automatic reply could be:

I will be out of the office from [date] to [date].  In the meantime, please contact [contact] for assistance.  Thank you.

You can use a simple message stating the days you will be out office and alternate contact info senders can contact.

E-mail, Security